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Data Privacy

Within the framework of the Data Innovation Lab (DIL), the Federal Foreign Office shall process personal data in line with the EU’s General Data Protection Regulation (GDPR), the Federal Data Protection Ac and, where applicable, particular statutory rules. In order to inform you of our data processing policy and of your rights as well as to comply with our obligations pursuant to Articles 13 and 14 of the GDPR, the following declaration outlines how we process the personal data we receive when you use our website or contact us (via email, by telephone or post).

 

1. Basics

1.1. Controller and Data Protection Commissioner

Pursuant to Article 4 (7) of the GDPR, responsibility for processing personal data lies with:
Federal Foreign Office
Werderscher Markt 1
10117 Berlin
Telephone: +49 (0)30 18 17-0 / help desk: +49 (0)30 18 17-2000
Fax: +49 (0)30 18 17-3402
Contact the help desk

The Federal Foreign Office Data Protection Commissioner can be contacted as follows:
Federal Foreign Office Data Protection Commissioner
Federal Foreign Office
Werderscher Markt 1
10117 Berlin
Tel.: +49 (0)30 18 17-7099
Fax: +49 (0)30 18 17-5 7099
Contact the Data Protection Commissioner 


1.2. Personal data

Personal data means any information relating to an identified or identifiable natural person. An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data or an online identifier (Article 4 (1) of the GDPR).

1.3. Legal basis for processing

We shall process your personal data on the basis of 

  • Article 6 (1) (a) of the GDPR, provided you have given your consent,

  • Article 6 (1) (b) of the GDPR, if processing is necessary for the fulfilment of a contract or for a measure prior to entering into a contract,

  • Article 6 (1) (c) of the GDPR, if processing is necessary to comply with a legal obligation to which we are subject,

 

Article 6 (1) (e) of the GDPR in conjunction with section 3 of the Federal Data Protection Act, if the processing is necessary for the performance of a task assigned to us in the public interest or in the exercise of official authority (e.g. responding to contact requests).

2. Data processing in connection with the events and workshops

To accredit for the events (in person or online Data Talks), the collecting of personal data is necessary. The obligatory data are marked, other provision of personal data is optional. No special categories of personal data, such as racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, health, sex life, sexual orientation, and genetic or biometric data are collected.

 

3. Recording of events or webinars 

All events will be recorded.

 

The webinars will not be streamed. However, all webinars will be recorded for the following purposes:

  • for internal documentation purposes of the Federal Foreign Office.

  • posting on a public YouTube Channel 

 

By participating in our public events, you agree that sound and image recordings may be taken showing your participation in the webinar, chat or similar.

4. Personal data processed when you contact us

When you contact us, your details (name, email address and possibly also your address, telephone and fax numbers) and the information provided (including personal data) are processed for the purpose of contacting you and handling your inquiry. The storage of this data is governed by the statutory periods for retaining records laid down in the Registry Directive, which complements the Joint Rules of Procedure of the Federal Ministries. The retention period is usually 10 years, in exceptional cases up to 30 years.

If we are not responsible for your inquiry, it may be forwarded to other state and federal authorities without your prior consent but in compliance with data protection regulations, provided it can be assumed that forwarding your inquiry for the purpose of answering it is in your interest and no sensitive personal data is affected (Article 6 (1) (e) of the GDPR in conjunction with section 3, section 25 (1) and section 23 (1) (1) of the Federal Data Protection Act).

 

5. Your rights

5.1. In your dealings with us, you have the following rights regarding your personal data:

  • Right of access, Article 15 of the GDPR

  • Right to rectification, Article 16 of the GDPR

  • Right to erasure (right to be forgotten), Article 17 of the GDPR

  • Right to restriction of processing, Article 18 of the GDPR

  • Right to data portability, Article 20 of the GDPR

  • Right to object to processing, Article 21 of the GDPR

 

5.2. Disclaimer

If the processing of your personal data is based on your consent, you have the right to revoke this at any time without giving reasons. Such withdrawal of consent does not affect the lawfulness of any use based on your consent prior to its withdrawal (Article 7 (3) of the GDPR).

 

5.3. Complaints

You also have the right to complain to a data protection supervisory authority about our processing of your personal data (Article 77 of the GDPR).
The supervisory authority responsible for the Federal Foreign Office is the:

 

Federal Commissioner for Data Protection and Freedom of Information
Graurheindorfer Straße 153
D-53117 Bonn.

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